UBCO Finance and Operations News

UBC outlines spending priorities for 2019/20

The Board of Governors has approved UBC’s 2019/20 budget, setting spending priorities for the year ahead, to advance the university’s strategic plan: Shaping UBC’s Next Century.

Key investment areas include recruitment and retention of students, faculty and staff; as well as teaching, learning and research infrastructure and support. Under those broad themes, this year’s budget sees investments in areas such as student mental health, student financial aid, research support, and local and global engagement.

The final budget is the result of a consultation process led by Deborah Buszard, Deputy Vice-Chancellor and Principal, UBC Okanagan; Andrew Szeri, Provost and Vice-President, Academic, UBC Vancouver; and Peter Smailes, Vice-President, Finance and Operations.

The process began in October 2018 and included student leaders, both senates, senior staff, academic heads and directors, associate deans, and deans. Each Faculty and Administrative Unit undertook a budget review and, through that process, was asked to submit its priorities for the year ahead. These requests were then assessed by academic and administrative leadership on each campus against UBC’s strategic plan to determine the strongest areas of alignment with the priorities for 2019/20 and beyond.

For UBC Okanagan, recognizing the continued growth of the campus student body and development of research programs, the focus remains on making investments to position UBCO for the future.

Deborah Buszard explains: “We are making commitments to increase student support, including the Disability Resource Centre, the Equity Office, Sexual Violence Prevention and Response Office and Aboriginal Graduate Fellowships, as well as significant increases to financial aid.

“As part of our system-wide initiatives we are also making investments in Advanced Research Computing, as well as continuing to support research clusters through the Okanagan Excellence fund and a much needed greenhouse. Recognising the increasing demands on our campus services, we are investing in our administrative services to support the rapidly evolving needs of our students, faculty and staff.”

Ananya Mukherjee-Reed, Provost and Vice-President Academic, UBC Okanagan, adds: “Transformative learning and student success are the focus of our investments this year, including additional funding to support our international students and on-campus employment opportunities for students to promote experiential learning.”

UBC’s $2.2 billion operating budget is funded by provincial grants ($657 million), tuition ($754 million), land proceeds ($33 million), revenue directly earned by faculties ($181 million), and a combination of business, operational, investment revenue and a contribution from philanthropic gifts ($571 million). These revenues support UBC’s faculty teaching and research, services, ancillary operations, and the Excellence fund.

The next two years will see UBC focussing on six key areas within the strategic plan: Strategy 17, Indigenous Engagement; Strategy 1, Great People; Strategy 3, Thriving Communities; Strategy 7, Research Support; Strategy 11, Education Renewal; and Strategy 14, Interdisciplinary Education.

“If you took a look at the proposals that came in to us, they were all worthy of support,” says Andrew Szeri. “Now that we have the new university strategic plan, we were able to use those priorities to focus our funding decisions in a coordinated way, to support what is collectively most important for the institution.”

In addition to reflecting the priorities gleaned through the consultation, the budget must also have the flexibility to respond to existing and emerging issues, both globally and unique to UBC.

One such challenge is the recruitment and retention of students, faculty and staff. This is especially important given the high cost of living in Metro Vancouver, and the challenges of employment within the Okanagan for families of UBC’s faculty and staff.

Countering that challenge requires enhancing infrastructure to attract research talent, and continually building on UBC’s commitment to add a further 2,300 student beds at the Vancouver campus, and an additional 440 student beds at the Okanagan campus.

There is also the need to offer salaries that are competitive, within the Public Sector Employers’ Council mandate from the Province of British Columbia. Salaries to attract and retain the high calibre of faculty and staff continue to be the single largest fixed cost, at a total of $1.35 billion. Additional financial pressures include replacement of UBC’s finance, human resource and student administrative systems through the Integrated Renewal Program and deferred maintenance costs for buildings.

Looking ahead, UBC will be paying close attention to the inflation of internal costs and demographic shifts, which show a gradual decline in the numbers of traditional direct-entry domestic students and increasing demands for lifelong learning.

Andrew Szeri continues: “That is a trend that many universities around the world are looking to mitigate. We are exploring how UBC can continue to be the number one choice for top students, both locally and internationally, and how future budgets will need to support that goal.”

Peter Smailes adds: “Budget planning is a big responsibility that we take very seriously. Everyone works diligently to get the balance right of respecting the hard work it takes for students (and their families) to gain admission; with the work of faculty in advancing research and teaching; and the role of staff in innovating service delivery across all areas.”

To learn more, read UBC’s 2019/20 Budget report.

Manon Harvey appointed Director, Integrated Planning and Chief Budget Officer

I am very pleased to announce Ms. Manon Harvey as the Director, Integrated Planning and Chief Budget Officer for UBC’s Okanagan campus effective January 10, 2019. Her experience and background are a great addition to our team and will build upon a strong foundation of work completed over the last number of years.

Manon brings to UBC Okanagan more than two decades of experience and leadership at the Canada Foundation for Innovation (CFI). There, she was responsible for ensuring the integrity of all aspects of the organization’s financial dealings, and for managing the sum of $7 billion that has been entrusted to the CFI by the Government of Canada.

As Vice-President of Finance and Corporate Services, Manon has been responsible for the accuracy and fairness of the CFI’s financial statements and other reporting, and for the accounting system from which they are derived. In addition to finance, her portfolio included human resources, information technology, and administrative services. She was an Officer of the CFI Board of Directors, and served as the Secretary and Treasurer.

Manon maintains professional memberships and associations with a number of organizations, including the Institute of Chartered Accountants of Ontario (CPA Ontario) and the Ordre des CPA du Québec. For over 10 years, until June 2014, she was both a member of the Board of Directors, as well as the Chair of the Audit Committee, for Hydro Ottawa. More recently, she became an external member of the Departmental Audit Committee (DAC) of the RCMP.

Manon holds a Bachelor of Commerce (summa cum laude) from the University of Ottawa. In addition to Chartered Professional Accountant designations in both Ontario and Quebec, she has a Certificate in Management Information Systems from the Université du Québec en Outaouais and obtained her ICD.D designation from the Institute of Corporate Directors at McGill University.

I very much look forward to working closely with Manon in helping to enable UBC Okanagan’s exciting plans.

Rob Einarson
Associate Vice-President, Finance and Operations
UBC Okanagan

Access to Upper Campus and other new transportation options this fall

There are many new changes to transportation to, from and around UBC Okanagan coming this fall.

The following updates will help you plan ahead and make the first day of the academic year as smooth as possible.

John Hindle Drive and Upper Campus Way OPEN Sept. 4

The City of Kelowna’s John Hindle Drive extension project is complete and the new access road —  Upper Campus Way — will be open on Sept. 4 for the start of the academic year.

The City of Kelowna has also indicated that the new pedestrian overpass that crosses John Hindle Drive is also nearing completion. It is expected to be open and ready for use by mid-Sept.

Until the overpass is complete, all pedestrians travelling between the Academy Hill neighbourhood and the university are to use the new sidewalk along Academy Way and Upper Campus Way. Crossings at Alumni Avenue will no longer be permitted.

Pedestrians can also utilize one of the new transit routes connecting the Academy Hill neighbourhood to the campus.

University Way CLOSED Sept. 4

After the annual residence move-in process on Sept. 2, University Way between International Mews and the entrance to Parking Lot F will be permanently closed to traffic to create a pedestrian-only space for the campus community.

All motor vehicles are to use John Hindle Drive between Hollywood Road North and Upper Campus Way to travel between Upper and Lower Campus.

Transit and cycling improvements

Beyond these changes, there are a number of improvements to getting to UBC by transit or by bike.

The City of Kelowna and BCTransit are increasing the frequency and number of transit routes that serve campus, including changes to the routes that connect UBC to the Glenmore area and Lake Country. In addition, transit will go on Academy Way through the Academy Hill neighbourhood, which offers an alternative option for pedestrians to get to campus until the pedestrian overpass is complete. These changes come into effect on Sept 2.

Cyclists will also enjoy more access to campus via new and improved routes that will be completed by the City of Kelowna in September. These include a new bike path on John Hindle Drive, the Okanagan Rail Trail, an Academy Way bike lane as well as a number of other improvements.

More bike racks will also be installed around campus for the start of school in anticipation of more cyclists commuting to the university.

To find out more about these changes and how you can navigate to, from and around campus visit the UBC Okanagan Wayfinding Map and Transportation website.

Campus Facilities Update

The UBC Okanagan community will see a variety of exciting changes on campus over the coming academic year, including:

  • the opening of new teaching, study and research space
  • the start of new building construction
  • significant improvements to campus access with the opening of new cycling and other routes to the university neighbourhood

Here’s a quick look at some of the changes coming to our campus this year.

Student residence expansion

Planning is underway for two new student residence projects approved by UBC’s Board of Governors earlier this year, with construction expected to begin in early 2019:

  • The Nechako Housing Commons between the University Centre and the Commons Field will feature a 500-seat dining hall in the lower level and 220 beds in four upper storeys of residences
  • A new 220-bed Skeena residence will be built adjacent to the Purcell residence.

The Commons to open later this term

Construction continues on The Commons (formerly known as the Teaching and Learning Centre). Expected to be open for use later in the first term, this important multi-purpose student learning facility beside the existing Library building will feature more than 65,000 sq. ft. (6,000 sq. m.) of space.

Facilities in The Commons will include the Hon. D. Ross Fitzpatrick Great Hall, the Lois and Cliff Serwa Reading Room, a 400-seat classroom, Visualization and Emerging Media Studio, UBC Studios Okanagan, and Special Collections and Archives.

Upper Campus Health Building

The former Mountain Weather Office, on Discovery Ave. in the northwest area of campus, is now the Upper Campus Health Building and has been reconfigured to support research in health and exercise sciences.

Cycling routes to campus

The City of Kelowna is nearing completion of a number of cycling routes that will be available for use this fall. These include:

  • A multi-use pathway adjacent to John Hindle Drive connecting to Glenmore Road to the west
  • The Okanagan Rail Trail connecting to the Kelowna Airport to the north and downtown to the south
  • A cyclist and pedestrian overpass over John Hindle Drive, connecting UBC Okanagan with the Academy Hill neighbourhood to the south

Also enhancing cycling access to campus is the Acland Road / Bulman Road / Highway 97 underpass connecting UBC Okanagan with the Okanagan Rail Trail and Rutland to the east.

The number of bike racks and lockers on campus is being significantly increased to support the expected increase in trips to and from campus by bike.

Read more about getting to campus

Wayfinding map update

Please note that the UBC Okanagan campus wayfinding map is being updated to include the latest road changes, and the new version will be published online on Tuesday, September 4, as new routes to campus are opened.

For more about UBC Okanagan projects, visit the 
Campus Planning and Development website

John Hindle Drive Update

When completed in 2018, John Hindle Drive will connect Glenmore Road in the west with Highway 97 in the east. (View larger image from Ministry of Transportation and Infrastructure)

Construction traffic notice

Please be advised that John Hindle Drive will be closed between Alumni Avenue and Academy Way on Tuesday, July 4 at 7 a.m.

This road closure is required to facilitate the construction of the new roadway alignment and connection of Glenmore Road to Highway 97. This closure will be in effect until July 2018.

  • Pedestrians and cyclists are advised to follow the temporary signage as a guide for safe access between Academy Hill residences/Aberdeen Hall School and the UBC Okanagan campus.
  • Motorists are advised to plan an alternate route around the road closure via Highway 97.


(View larger image)

Please watch for construction and route detour signs near the university campus.

Notification of future traffic changes

As John Hindle Drive construction continues, UBC Okanagan’s Campus Planning and Development Office will continue to update the campus community via the web, the UBC Okanagan Exchange newsletter, and project update emails as appropriate.

If you have questions about traffic changes or road closures, please contact:

Roger Bizzotto
Associate Director, Facilities Management
UBC Okanagan
250-807-8214

About the project

Managed by BC’s Ministry of Transportation and Infrastructure in partnership with the City of Kelowna, the John Hindle Drive extension project will consist of a 1.6-km, two-lane roadway connecting Highway 97 to Glenmore Road via UBC Okanagan’s upper campus lands.

The project will also include construction of a multi-use paved pathway for pedestrians and cyclists from Glenmore Road to the Hollywood Road roundabout at Highway 97 near UBC Okanagan, and a new road connecting the campus to John Hindle Drive.

All work is anticipated to be complete by the end of summer 2018.

Information about the John Hindle Drive project
(City of Kelowna website)

UBC Okanagan focus of $40 million investment for library expansion and infrastructure upgrades

Deborah Buszard, UBC deputy vice-chancellor and principal, Okanagan campus, far left, poses on the construction site with chief librarian Heather Berringer, student union president Blake Edwards, MP Stephen Fuhr, MLA Norm Letnick, and former UBC Okanagan student union president Tom Macauley.

A joint federal-provincial and university investment totalling $40.65-million was announced today at UBC’s Okanagan campus to establish a new Teaching and Learning Centre and fund various sustainability and infrastructure upgrades.

Kelowna-Lake Country MP Stephen Fuhr, on behalf of the Honourable Navdeep Bains, Minister of Innovation, Science and Economic Development, and Norm Letnick, Minister of Agriculture and MLA for Kelowna-Lake Country, on behalf of Andrew Wilkinson, Minister of Advanced Education, were on campus for today’s announcement.

“This investment in the development of UBC’s Okanagan campus is testament to the power of partnerships between governments, post-secondary and students,” said Santa Ono, UBC president and vice-chancellor. “I look forward to seeing the many great things that will come from the work undertaken by UBC students and researchers in these new and enhanced facilities.”

The bulk of the funding, $35 million, including a major investment by students, will go toward the Teaching and Learning Centre, an expansion and renewal of the campus library. In October 2014, students passed a referendum to partner with UBC to fund, though student fees, an expansion of the library.

“Thank you to the federal and provincial governments for these important investments in the future of UBC in the Okanagan,” said Deborah Buszard, UBC deputy vice-chancellor and principal, Okanagan campus. “I want to express my gratitude to our students for their commitment of up to $10 million to establish the Teaching and Learning Centre. It is an extraordinary contribution to future generations.”

The funding will also support environmental sustainability projects for research infrastructure, which will focus on sustainability upgrades to 11 campus buildings and provision of services and utilities to the UBC Innovation Precinct.

More details about today’s announcement can be found at: gov.bc.ca.newsrelease

learning-centre

New Finance Operations and Strategies website coming soon

The new Finance Operations and Strategies website (finance.ok.ubc.ca) is estimated to go-live on Wednesday, October 5, 2016. The new website will combine the old Payment & Procurement Services and Finance websites into one website.

Our goal is to increase customer service by having one source that combines all finance/research resources for the campus community to access.

The website will also provide direct links to important information on the UBC Vancouver Finance website.

Important Note: when accessing pages that are directly linked to UBC Vancouver Finance, you will be prompted to sign in using your CWL Login. Signing in once will allow you to access all locked information. This is due to heightened security features of accessing sensitive information.

Smoking gazebo changes

Recently, the following changes were made to the smoking gazebos outside the Library and Administration (ADM) buildings:

  • June 25 and 26
    The wooden gazebo outside ADM was removed. The gazebo had reached the end of its lifecycle.
  • July 9 and 10
    The steel gazebo near the Library building was moved to the location outside ADM.

Smoking is no longer permitted at the location near the library building, but will be permitted at the steel gazebo outside ADM once the gazebo is secured and ready for use. The gazebo is expected to be available later today.

These gazebo changes were recommended by UBC Okanagan’s University Health and Safety Committee in order to provide a pedestrian route that is free of second-hand smoke, while also ensuring that designated smoking gazebos remain available on campus.

Other gazebo locations on campus include:

  • Southwest exit of the ADM building, behind the cafeteria.
  • Between the Arts (ART) and Creative and Critical Studies (CCS) buildings.
  • North of the University Centre (UNC).
  • Kalamalka gazebo (between Kalamalka and Nicola).
  • Monashee gazebo (between Similkameen and Monashee).

In the fall, UBC-Okanagan will release a wellness survey to the campus community that includes a section on campus smoking gazebos. Until the survey is released, please feel free to provide your feedback regarding these changes at the following link: http://goo.gl/forms/QNmLLaqHvCXK5h0x1

Support is available for those who are trying to quit smoking. Health and Wellness offers Nicotine Replacement Therapies, counselling, and other cessation support to students. Other resources include:

Reminder: For health and fire safety reasons, smoking on university property is only allowed in the designated smoking gazebos. It is the responsibility of all employees to ensure that smokers use these designated spaces and dispose of their waste properly.