Several Okanagan admin units reorganized to focus on campus operations & planning

Further to the recent Heads Up email to supervisors announcing a number of  exciting reorganizations on the Vancouver and Okanagan  campuses, the following communication provides additional context of those  changes relevant to the Okanagan community.

As of January 2, 2014, the  following changes will be in place:

A new name

The renaming of the  Administration and Finance portfolio, which will become Okanagan Finance and Operations, a title better aligned with the priorities and true  nature of the portfolio.

View the new organizational chart (PDF)

Campus Operations and Risk Management

This unit,  to be led by Shelley Kayfish as Director, Campus Operations and Risk  Management, will focus on providing great campus experiences while ensuring a  healthy and safe campus environment. Reporting to Shelley will be:

  • Facilities Management (Roger Bizzotto)
  • Parking & Security (Garry Appleton)
  • Risk Management Services (a new unit which will formally  include Enterprise Risk Management and Continuity Planning)
  • Campus Mail (maintaining a dual report with  Campus Mail in Vancouver)

Campus Planning and Development

This unit  will report jointly to the AVP Finance and Operations and the AVP Campus and  Community Planning in Vancouver, and will be responsible for long-range  planning (for example, the Okanagan Campus Master Plan), capital planning,  space planning, project management and operational sustainability.

A search  will begin for a Director to lead this unit and oversee various future-oriented  campus planning and infrastructure development functions already taking place  within the AVP Finance and Operations portfolio and to closely work with local  internal and external stakeholders including the City of Kelowna.  Reporting to the Director will be:

  • Sustainability Operations (Leanne Bilodeau)
  • Project Management (Justin Allaire)
  • Space Coordination (Laural Friesen)
  • Campus Planner (new position)

Other changes

  • The  Okanagan Ceremonies and Events unit led by Alanna Vernon will report to  University Relations.
  • Sue  Belton, Curator of the Okanagan Public Art Collection, will report to the Chief  Librarian.
  • Lisa  Colby has been appointed Managing Director, Housing and Relocation Services and  will jointly report to the VP Human Resources and to the Vice-Provost, Academic  Affairs. Lisa will continue to remain Acting AVP, Campus and Community  Planning, until a new leader is appointed in the New Year.
  • Gabrielle  Armstrong is now Senior Manager, Consultation, and will provide system-wide  consultation support for Campus Planning using processes tailored to the unique  nature of each consultation exercise, while still meeting procedural  requirements of applicable legislation and regulations. The unit will provide  reports to the Board on major land-use decisions, both at the summary and at the  detail level.
  • An  integrated Communication unit is being created for Vancouver’s Finance,  Resources and Operations portfolio, in line with the communication strategy  suggested in the President’s letter to the community this fall.

Please join  me in congratulating the existing and newly appointed leaders and in wishing  them well in their exciting mandates.


Michael Shakespeare

Associate Vice-President, Finance and Operations

Okanagan Campus

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