The BC Government has announced the gradual reopening of provincial sectors as set out in BC’s Restart Plan for COVID-19. In the four-phased plan, post-secondary institutions have been identified as a component of Phase 3, taking place between June and September, if transmission rates remain low.
Please do not change your current personal work arrangements until your respective resumption plan has been approved. If you provide a ‘crucial’ or ‘essential’ UBC service, you are still required to submit a safe work plan, even though your staff may have remained on campus during recent months.
As a reminder, this will be a gradual process and subject to change should there be further public health or WorkSafeBC guidance.
Process at UBCO
The Okanagan campus has established a Resumption Planning & Coordination Committee (RPCC) to oversee a staged resumption involving a Parent Plan approval process, followed by aligned individual Safe Work Plans.
Each Faculty and administrative portfolio will submit a Parent Plan to the RPCC using the following process:
- Develop your Parent Plan
- Submit plan to Resumption Planning and Coordination Committee (RPCC) via firstname.lastname@example.org
- Incorporate feedback from the RPCC
- Approval of Parent Plan by RPCC
- Implement measures outlined in Parent Plan and initiate Safe Work Plans
- Parent Plan Template (Word): includes guidance on how to manage workspaces, washrooms and common areas to meet physical distancing requirements
- Find the list of Parent Plans and check the status
- Building Floor Plans
Note: With phased research resumption planning well underway, some Faculties have prepared Parent Plans using earlier draft templates. If your portfolio has submitted a plan using a previous template, there is no need to rewrite. There is an internal resource that will transfer previous plans to the new template.
SAFE WORK PLANS
Once a Parent Plan is approved by the RPCC, all individual service units, research groups and Principal Investigators need to prepare a Safe Work Plan for their work space for review and approval by the Administrative Head of Unit (Dean/ADR, Associate Vice-President or director, depending on portfolio). This must be completed and approved before any changes are made to a unit’s current remote work arrangements.
These Safe Work Plans must be submitted to and approved by the Administrative Head of Unit before space can be accessed. The Safe Work Plans do not need to be submitted to the RPCC. They remain under the responsibility and oversight of the Administrative Head of Unit.
Note: Parent Plans must list all associated Safe Work Plans. Safe Work Plans must also be readily available as they are subject to review by the Joint Occupational Health and Safety Committees (JOSHC) and Health Safety and Environment.
SAFE EVENT PLANNING
“Events” refers to a broad spectrum of activities that occur in outside of or in addition to regularly scheduled administrative or educational activities, including but not limited to workshops, interviews, photoshoots, or social gatherings.
It is encouraged that such activities take place remotely wherever possible. However, where this is not possible, in-person activities may be held on campus, if permitted by any applicable public health orders and subject to relevant approvals.
All events on the UBC Okanagan campus, both indoor and outdoor, will require a COVID-19 Safe Event Plan. This plan involves reviewing the event environment and activities to ensure effective controls are in place to prevent the transmission of COVID-19.
Completed applications should be submitted to email@example.com for review and approval.
Event organizers should submit their plan at least 30 days prior to their anticipated event date.
Booking spaces on campus: UBC’s Remote Working Arrangements for faculty and staff are currently in place. At this time, meeting rooms, classrooms and other venues on campus are not available for booking by external groups.
Some meeting spaces are now available for use by faculty and staff. UBC-affiliated events or activities may require an approved Safe Event Plan.
Planning for your workspace: Resources
Once your individual unit Safe Work Plan is approved, visit the Planning for your workspace: Resources section.