UBCO’s Process

The BC Government has announced the gradual reopening of provincial sectors as set out in BC’s Restart Plan for COVID-19. In the four-phased plan, post-secondary institutions have been identified as a component of Phase 3, taking place between June and September, if transmission rates remain low.

Please do not change your current personal work arrangements until your respective resumption plan has been approved. If you provide a ‘crucial’ or ‘essential’ UBC service, you are still required to submit a safe work plan, even though your staff may have remained on campus during recent months.

As a reminder, this will be a gradual process and subject to change should there be further public health or WorkSafeBC guidance.


Process at UBCO

The Okanagan campus has established a Resumption Planning & Coordination Committee (RPCC) to oversee a staged resumption involving a Parent Plan approval process, followed by aligned individual Safe Work Plans.

PARENT PLAN

Each Faculty and administrative portfolio will submit a Parent Plan to the RPCC using the following process:

  1. Develop your Parent Plan
  2. Submit plan to Resumption Planning and Coordination Committee (RPCC) via ready.ok@ubc.ca
  3. Incorporate feedback from the RPCC
  4. Approval of Parent Plan by RPCC
  5. Implement measures outlined in Parent Plan and initiate Safe Work Plans

Resources

Note: With phased research resumption planning well underway, some Faculties have prepared Parent Plans using earlier draft templates. If your portfolio has submitted a plan using a previous template, there is no need to rewrite. There is an internal resource that will transfer previous plans to the new template.

SAFE WORK PLANS

Once a Parent Plan is approved by the RPCC, all individual service units, research groups and Principal Investigators need to prepare a Safe Work Plan for their work space for review and approval by the Administrative Head of Unit (Dean/ADR, Associate Vice-President or director, depending on portfolio). This must be completed and approved before any changes are made to a unit’s current remote work arrangements.

These Safe Work Plans must be submitted to and approved by the Administrative Head of Unit before space can be accessed. The Safe Work Plans do not need to be submitted to the RPCC. They remain under the responsibility and oversight of the Administrative Head of Unit.

Note: Parent Plans must list all associated Safe Work Plans. Safe Work Plans must also be readily available as they are subject to review by the Joint Occupational Health and Safety Committees (JOSHC) and Health Safety and Environment.

Resources

SAFE EVENT PLANNING

Effective July 1 to September 1, 2020, in-person events, both indoor and outdoor, with no more than 50 patrons in attendance may be permitted, subject to relevant approvals.

All events on the UBC Okanagan campus will require a COVID-19 Safe Event Plan. This plan involves reviewing the event environment and activities to ensure effective controls are in place to prevent the transmission of COVID-19.

Completed applications should be submitted to ready.ok@ubc.ca for review and approval.

Event organizers should submit their plan at least 30 days prior to their anticipated event date; however, as the Safe Event Plan process is new, accelerated review will be available on an urgent-need basis through July and August.

Booking spaces on campus: UBC’s Remote Working Arrangements for faculty and staff are currently in place. At this time, meeting rooms, classrooms and other venues on campus are not available for booking by external groups.

Any use of spaces for UBC-affiliated events or activities must be planned with an approved Safe Event Plan.


Planning for your workspace: Resources

Once your individual unit Safe Work Plan is approved, visit the Planning for your workspace: Resources section.